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Personnel Licensing
Air Regulations · Chapter 6

Personnel Licensing

Annex 1 and the Indian licensing framework

13 min read
Written fromR.K. Bali, Air Regulations ch 6, with the CAE Oxford Air Law manual for depth, DGCA scope only

Annex 1 sets the international minimum for licensing aviation personnel. India applies its national rules through the Central Government, DGCA and CAR Section 7, with separate controls for knowledge, experience, skill, medical fitness, language proficiency and recent competence.

Introduction

Annex 1 contains Standards and Recommended Practices for flight crew, air traffic controllers, aeronautical station operators, maintenance personnel and flight dispatchers. Its training manuals guide States on syllabus depth and training quality. Medical Standards are intended to identify conditions that may cause incapacitation and to protect the health of flight crew and controllers.

National Provisions and Licensing Authority

The Central Government is the licensing authority for the grant, renewal and variation of licences and ratings. It may withhold a grant or renewal when it considers that action necessary. DGCA administers the requirements through the Aircraft Rules, 1937 and CAR Section 7 for flight crew standards, training and licensing.

The licence ladder

Licence or authorisationMinimum age stated by BaliCore purpose
Student Pilot's Licence, SPL16 yearsSupervised solo training in the class or type entered on the licence.
Private Pilot's Licence, PPL17 yearsPrivate flying without hire or remuneration, subject to ratings and conditions.
Commercial Pilot's Licence, CPL18 yearsCommercial privileges within the aircraft, mass, rating and recency limits stated in the Rules.
Airline Transport Pilot's Licence, ATPL21 yearsHighest aeroplane pilot licence, including command of transport aeroplanes when all requirements are met.
Flight Radio Telephone Operator's Licence, FRTOLAs prescribed for the applicable licenceAuthorises operation of aircraft radiotelephone apparatus. A current FRTOL is required for the professional licences and instrument rating covered here.

Educational Qualification

EducationLicences listed by Bali
Class Ten pass from a recognised Board or equivalentSPL for aeroplanes, helicopters, gliders, balloons and microlight aircraft; PPL for aeroplanes; PPL for helicopters; licences for glider, balloon and microlight pilots; FRTOL.
Class Ten plus Two with Physics and Mathematics, or equivalentCPL and ATPL for aeroplanes and helicopters, student navigator and navigator licences, student flight engineer and flight engineer licences, and Flight Engineer licence with FRTOL.

Cross-country flight

Unless another distance is stated, a cross-country flight reaches a point more than 100 NM from the aerodrome of departure, whether over land or sea. For the PPL and microlight pilot licence, the threshold is more than 50 NM from departure.

Validity of Licences

Bali records that licences are valid for ten years from 10 October 2023. Validity begins on the date of issue. When renewal is applied for within one month before expiry, the renewed period runs from the existing expiry date. This document validity is not the same as medical validity, rating validity or recent-experience currency.

Minimum and maximum age

No person under 16 may have sole control of an aircraft in motion. A person responsible for another person's sole control must know, or have reasonable cause to believe, that the other person is at least 16.

A pilot who has reached 65 may not act as pilot-in-command or co-pilot in commercial air transport. From age 60, commercial air transport flying is permitted only in a multi-crew environment when the other pilot is under 60. Bali states a limited Indian exception for single-pilot-certified aeroplanes not above 5,700 kg that are operated within India in a multi-crew environment.

Interactive Licence progression and minimum age
LicenceSPL
Minimum age16 years
The staircase adds privilege only when age, knowledge, experience, skill and medical requirements for that level have all been met.
Four clocks run separatelyA ten-year licence document can remain unexpired while a medical, rating, recent-experience requirement or proficiency check has already expired.

Language proficiency and medical fitness

14 min read
Written fromR.K. Bali, Air Regulations ch 6, with the CAE Oxford Air Law manual for depth, DGCA scope only

A licence holder must be able to communicate safely and must remain medically fit for the privileges being exercised. Both are continuing requirements, not one-time entry tests.

Language Proficiency

Applicants for the PPL, CPL, ATPL, flight navigator, flight engineer, ATC and aeronautical station operator licences must speak and understand the English used for radiotelephony to the level specified by the Director General.

LevelDescriptionAcceptabilityRe-evaluation
6ExpertAcceptedNo re-evaluation required.
5ExtendedAcceptedEvery 6 years.
4OperationalAcceptedEvery 3 years.
3Pre-operationalNot acceptedFurther training required.
2ElementaryNot acceptedFurther training required.
1Pre-elementaryNot acceptedFurther training required.

Validity of Medical Fitness

Medical classWho needs it in Bali's summaryNormal validity
Class 1CPL and ATPL holders for aeroplanes and helicopters; PPL holders exercising instrument-rating privileges.1 year up to age 60, then 6 months. For single-crew operations it is 6 months above age 40.
Class 2PPL, microlight pilot licence, SPL for aeroplane, helicopter, glider, balloon and microlight, and restricted FRTOL.2 years up to age 50, then 1 year.
Class 3Student ATCO and ATCO licences.4 years up to age 40; 2 years above 40 through age 50; 1 year above age 50.

Conditions under which a Licence shall be deemed invalid

  1. Sickness or injury causing incapacity for licensed work for 15 days or more requires fresh medical fitness before privileges are resumed.
  2. An accident injury likely to cause incapacity or impair efficiency must be reported immediately, with relevant details, by the holder or employer to the Director General.
  3. A medically disqualified person's licence remains invalid until the holder passes a fresh medical examination.
  4. A holder who knows that physical condition has deteriorated below the required standard must not exercise licence privileges.

Special Medical Examination

Bali records that an ailment causing unfitness for flying for at least 15 days but not more than 60 days may be handled case by case by a DGCA-empanelled Class 1 medical examiner when the DGCA medical directorate so decides. Every in-flight incapacitation of aircrew must be reported by the operator to DGCA at the earliest opportunity.

Interactive Medical validity by age and operation
Selected age35 years
Class 1 normal validity12 months
The age marker moves continuously. The readout shows the normal Class 1 rule, while the diagram also marks the stricter single-crew threshold above age 40.
An unexpired medical can still be unusableKnown deterioration, qualifying incapacity or disqualification stops the exercise of privileges even before the printed medical date is reached.

Student and Private Pilot licences

14 min read
Written fromR.K. Bali, Air Regulations ch 6, with the CAE Oxford Air Law manual for depth, DGCA scope only

The SPL controls supervised training. The PPL permits private flying without remuneration after a broader knowledge, experience, training and skill standard has been met.

Student Pilot's Licence: Knowledge and Security Clearance

An SPL applicant passes the prescribed oral examination in Air Regulations, Air Navigation, Aviation Meteorology, and Aircraft and Engines, unless credit is available from a higher licence or approved evidence. The flying club or Government flying training school obtains security clearance from the State Police before flying training begins and supplies it to the Director General.

SPL Renewal, Aircraft Rating and Privileges

The SPL may be renewed for no more than 12 months from a fresh medical examination, subject to a total licence validity not exceeding 24 months from issue. It records the classes and types the holder may fly. The holder may fly as pilot-in-command only in India, within the entered rating, under the authority and supervision of a flight instructor or approved examiner, and under VFR.

An SPL holder may not carry passengers, animals or goods, and may not fly for hire or reward. Cross-country flight requires at least 10 hours of solo time and successful Air Navigation and Aviation Meteorology examinations. The SPL is issued by a specifically authorised flying club or Government flying training school under DGCA conditions.

Private Pilot's Licence: Knowledge and Experience

The PPL knowledge examination covers Air Regulations, Air Navigation, Aviation Meteorology, and Aircraft and Engines. A current helicopter PPL or commercial or airline helicopter pilot may be required to take only Aircraft and Engines for the aeroplane licence.

PPL aeroplane experienceBali requirement
Total flight timeAt least 40 hours.
Solo flight timeAt least 20 hours.
Solo cross-countryAt least 5 hours, including a flight of at least 150 NM with full-stop landings at two different aerodromes.
Recent solo time for issueAt least 10 hours during the 12 months immediately before application.
Microlight credit50 percent of solo microlight time from the preceding 24 months, up to 10 hours.
Gliding credit50 percent of solo gliding time, up to 10 hours.

Flying Training and Skill

The applicant completes the DGCA-prescribed training syllabus and demonstrates pilot-in-command or co-pilot competence in the required procedures and manoeuvres on the relevant type. The skill demonstration must be within 6 months immediately before the application.

PPL Renewal

Renewal requires a satisfactory medical examination and either at least 5 hours as pilot-in-command during the 12 months immediately before the renewal application, or a satisfactory flying test completed during the preceding 6 months.

PPL is private, not paidThe PPL holder may carry passengers when properly rated and current, but the flight must not be for hire or remuneration.

PPL ratings and private privileges

13 min read
Written fromR.K. Bali, Air Regulations ch 6, with the CAE Oxford Air Law manual for depth, DGCA scope only

The licence establishes the basic grade. Aircraft, night and instrument ratings define which aircraft and operating conditions the holder may actually use.

Aircraft Rating and open rating

The licence records the class and types of aeroplane the holder may fly. Bali describes an open rating for all single-piston aeroplane types not above 1,500 kg after at least 250 hours as pilot-in-command and at least four different types entered in the licence. Before using the open rating on another type, the pilot completes ground and flight familiarisation with an instructor or approved examiner, and the examiner records certification in the logbook.

Night Rating

Night-rating elementRequirement stated by Bali
Total command experienceAt least 50 hours as pilot-in-command and solo manipulator of the controls.
Night experienceAt least 5 hours by night, including at least 5 take-offs and 5 landings within the 6 months before application.
Night cross-countryA dual night cross-country of at least 100 NM before solo night cross-country is permitted.
Instrument instructionAt least 5 hours dual instrument instruction, with no more than 2.5 hours in an approved synthetic flight trainer.

Instrument Rating

An Instrument Rating permits flight under the Instrument Flight Rules. The separate requirements and privileges appear on page 8 of this chapter. The PPL holder exercising instrument privileges requires the applicable current rating and Class 1 medical fitness.

Extension of Aircraft Rating

To add another aeroplane type, the applicant passes Aircraft and Engines, receives adequate dual and solo training to become competent, and completes the type flight test within the 6 months immediately before applying for the extension.

Privileges

A PPL holder may act, without remuneration, as pilot-in-command or co-pilot of an aeroplane entered in the licence's aircraft rating and may carry passengers. Passengers may be carried by night only with a valid Night Rating and at least 5 take-offs and 5 landings by night as pilot-in-command during the 6 months before the intended flight. IFR flight requires a valid Instrument Rating.

AuthorityWhat it addsWhat it does not remove
Aircraft RatingThe class or type the pilot may fly.Medical, recency and operating limitations.
Night RatingNight flying and, when current, night passenger carriage.Aircraft-rating and recent night take-off and landing requirements.
Instrument RatingFlight under IFR within the tested category and type limitations.Medical, validity, renewal and proficiency requirements.
A rating is not permanent capabilityThe entry must be valid, the pilot must be medically fit, the aircraft must fall within the rating, and any recent-experience rule must also be satisfied.

Commercial Pilot's Licence

15 min read
Written fromR.K. Bali, Air Regulations ch 6, with the CAE Oxford Air Law manual for depth, DGCA scope only

The CPL raises the standard from private competence to professional operation. It combines detailed knowledge with 200 hours of flight experience, current radio authority, recent flying tests and aircraft-specific ratings.

Knowledge and Experience

The applicant passes Air Regulations, Air Navigation, Aviation Meteorology, Aircraft and Engines, and the practical signals examination. A current helicopter CPL holder may receive the Aircraft and Engines conversion treatment stated by Bali.

CPL aeroplane experienceRequirement
Total flight timeAt least 200 hours.
Pilot-in-commandAt least 100 hours, including 15 hours in the 6 months before application.
Cross-country as pilot-in-commandAt least 20 hours, including a flight of at least 300 NM with full-stop landings at two different aerodromes.
Instrument timeAt least 10 hours, of which no more than 5 may be in an approved simulator.
Night flightAt least 5 hours with at least 10 take-offs and 10 landings as pilot-in-command within the preceding 6 months.

For the helicopter-licence credit route described by Bali, at least 1,000 hours as helicopter pilot-in-command can reduce the aeroplane total to 100 hours. That route still requires 75 hours aeroplane pilot-in-command, including 25 cross-country hours and 10 instrument hours with no more than 5 simulator hours, plus 5 hours at night with 10 take-offs and landings, and 10 hours on aeroplanes within the preceding 6 months.

Flying Training, Other Requirements and Skill

The applicant completes the prescribed training, holds a current FRTOL and demonstrates competence within 6 months before application. The demonstrations include general flying tests by day and night, a day cross-country test of at least 250 NM with a full-stop landing at another aerodrome, and a night cross-country test of at least 120 NM returning to the departure aerodrome without landing elsewhere. Approved zero-flight-time simulation may be accepted where DGCA permits it for the type.

Renewal

Renewal requires medical fitness, a current FRTOL and either at least 10 hours as pilot-in-command during the preceding 6 months, with 50 percent of co-pilot time creditable, or satisfactory day and night general flying tests during that period.

Aircraft, Instructor and Instrument Ratings

The licence lists the types the holder may fly. An open rating for single-piston aeroplanes not above 1,500 kg requires at least 1,000 hours on those types, including 500 hours as pilot-in-command, and at least four types entered in the rating. An Instructor's Rating authorises flight instruction. An Instrument Rating authorises IFR flight when current.

Extension of Aircraft Rating and Proficiency Check

Adding a type requires approved theoretical and practical preparation in normal, abnormal and emergency procedures, instrument procedures where applicable, crew incapacitation, crew coordination and checklist use, followed by day and night flying tests within the preceding 6 months. A co-pilot of a transport aeroplane above 5,700 kg needs a type proficiency check valid for 6 months. A check completed within 2 months before expiry renews validity from the old expiry date.

Privileges

The CPL includes PPL privileges. It permits command of an entered aeroplane not above 5,700 kg, and co-pilot duties where a co-pilot is required. Night passenger carriage requires 10 take-offs and 10 landings by night as pilot-in-command within the preceding 6 months. IFR operation requires a current Instrument Rating. At age 65, Bali limits the remaining privileges to those of a PPL.

Remember the CPL core set200 total, 100 command, 20 cross-country command, 10 instrument and 5 night. The qualifying cross-country is 300 NM with two full-stop landings.

CPL with instrument privileges and rating control

14 min read
Written fromR.K. Bali, Air Regulations ch 6, with the CAE Oxford Air Law manual for depth, DGCA scope only

Bali separately describes the aeroplane CPL issued with instrument qualification. The licence grade, instrument competence and aircraft-type competence still remain separate controls.

Knowledge and Experience

The knowledge subjects are Air Regulations, Air Navigation, Aviation Meteorology, Aircraft and Engines, plus practical interpretation of aural and visual signals. The principal experience is completed within the 5 years before application.

CPL with instrument qualificationBali requirement
Total flight timeAt least 200 hours within the preceding 5 years.
Pilot-in-command creditAt least 100 hours, with the student-pilot-in-command credit and its cross-country and circuit limits recorded as prescribed.
Recent commandAt least 15 hours as pilot-in-command within the preceding 6 months.
Cross-country commandAt least 50 hours, including a 300 NM flight with full-stop landings at two different aerodromes.
Instrument timeAt least 50 hours, no more than 20 in an approved simulator, including at least 5 instrument hours during the preceding 6 months.
Night timeAt least 5 hours, including 10 take-offs and 10 landings as pilot-in-command within the preceding 6 months.

The book notes that student-pilot-in-command time is not logged by the instructor as the instructor's own flight time. The student's logbook identifies the time in remarks as SPIC and names the instructor.

Flying Training, Other Requirements and Skill

The applicant completes the prescribed training, holds a current FRTOL and demonstrates the day, night and cross-country tests used for the CPL. In addition, the applicant completes an instrument flying test solely by reference to instruments within the 6 months before application. DGCA may permit approved simulator credit for the type.

Ratings and Extension of Aircraft Rating

The aircraft rating lists the authorised types. The open single-piston rating up to 1,500 kg requires 1,000 hours on those types, including 500 hours as pilot-in-command, and at least four entered types. The Instructor's Rating authorises instruction. Bali states that instrument privileges may be included in this licence when the required instrument tests have been completed. A type extension requires training in normal, abnormal and emergency procedures, instrument procedures, crew coordination and incapacitation, followed by the required tests within 6 months.

Proficiency Check and Privileges

Pilot-in-command or co-pilot operation of transport aeroplanes above 5,700 kg requires the prescribed type proficiency check. It is valid for 6 months and renewed in further 6-month periods. The licence includes PPL and CPL privileges, command within the applicable 5,700 kg limit and co-pilot operation where required, subject to a current Instrument Rating for IFR.

Interactive Licence, rating, medical and currency gate
GateLicence
QuestionDoes the grade permit this role?
A flight is lawful only when all four geometric gates line up. Passing one gate does not bypass any other gate.
Co-pilot time is not always full command creditBali repeatedly limits co-pilot credit to a stated percentage unless the pilot performs supervised command duties under the qualifying conditions.

Airline Transport Pilot's Licence

15 min read
Written fromR.K. Bali, Air Regulations ch 6, with the CAE Oxford Air Law manual for depth, DGCA scope only

The ATPL is the command licence for large transport aeroplanes. Its experience standard is much broader than the CPL and includes substantial command, cross-country, night and instrument time.

Knowledge and Experience

The applicant passes written and oral examinations in Air Regulations, Air Navigation, Avionics including radio aids and instruments, Aviation Meteorology, Aircraft and Engines, and the practical signals examination. A current CPL holder receives the examination credit stated by Bali.

ATPL aeroplane experienceRequirement
Total flight timeAt least 1,500 hours.
Command or supervised commandAt least 250 hours as pilot-in-command or qualifying co-pilot under supervision, including at least 100 cross-country hours and at least 25 hours by night.
Total cross-countryAt least 500 hours.
Total night flightAt least 75 hours.
Instrument timeAt least 100 hours, with no more than 50 hours as instrument ground time.
Recent flight timeAt least 20 hours during the 6 months immediately before application.

Where the aircraft requires a co-pilot, no more than 50 percent of ordinary co-pilot time is credited toward total time. No more than 50 percent of qualifying supervised co-pilot command time is credited toward the command requirement. Solo flight time receives full credit.

Other Requirements, Skill and Renewal

The applicant holds a current CPL, a current multi-engine Instrument Rating and a current FRTOL. Competence by day and night is demonstrated on the relevant multi-engine type within the 6 months before application. Approved zero-flight-time simulation may be accepted where DGCA permits it. Renewal requires medical fitness, current radio and multi-engine instrument authority, and either 10 hours as pilot-in-command during the preceding 6 months with 50 percent co-pilot credit, or the prescribed day and night tests.

Ratings, Extension and Proficiency Check

The licence lists authorised classes and types. Bali describes an open rating for aeroplanes up to 5,700 kg after at least 1,000 hours as pilot-in-command on aeroplanes of 14,000 kg or more. An Instructor's Rating authorises instruction. Instrument privileges are included only when the prescribed instrument tests have been completed. Type extension requires appropriate theoretical, simulator or aircraft training and a skill test. Pilot-in-command or co-pilot operation above 5,700 kg requires a type proficiency check valid for 6 months.

Privileges

The ATPL includes PPL and CPL privileges and permits command of an entered aeroplane above 5,700 kg when type, route, proficiency and instrument conditions are met. For initial command on type, Bali requires at least 100 hours on that type as co-pilot followed by the prescribed number of satisfactory route checks, a proportion of them by night. A pilot with at least 100 hours previous command experience on transport aeroplanes above 5,700 kg completes a reduced number of route checks, stated by Bali as six with at least three by night. The pilot must have completed the required type proficiency check within the preceding 6 months and hold a current Instrument Rating before IFR flight. At age 65, privileges are restricted to PPL privileges.

ATPL memory line1,500 total, 250 command or supervised command, 500 cross-country, 75 night, 100 instrument and 20 recent hours.

Instrument Rating, logging and currency

15 min read
Written fromR.K. Bali, Air Regulations ch 6, with the CAE Oxford Air Law manual for depth, DGCA scope only

An Instrument Rating is evidence of trained competence to control and navigate an aircraft by reference to instruments. Its privilege is limited by aircraft category, type or mass, medical fitness and the rating's own validity.

Instrument Rating: Knowledge and Experience

The applicant passes Air Regulations, Air Navigation, Aviation Meteorology and Instrument Rating examinations, plus the practical aural and visual signals test. The aeroplane experience requirements are:

IR experienceRequirement
Pilot-in-commandAt least 100 hours, including at least 50 hours cross-country.
Instrument timeAt least 40 hours. No more than 20 hours may be instrument ground time.
Recent instrument timeAt least 5 hours instrument time during the 6 months before application.
Credit for current helicopter IRAt least 100 hours aeroplane command including 25 cross-country hours, plus 20 instrument hours with no more than 10 simulator hours.

Other Requirements, Flying Training and Skill

The applicant holds a current pilot licence for aeroplanes and a current FRTOL, completes the prescribed flight training and passes an instrument flight test within the 6 months before application. DGCA may allow all or part of the test in an approved simulator for the type.

Validity and Renewal

The rating is valid for 12 months from the instrument-rating flight test. If the renewal test is completed within the 2 months before expiry and the other renewal requirements are met, the next 12 months begins at the old expiry date. Otherwise, validity begins on the date of the test. Renewal requires a satisfactory Instrument Rating Flight Test and a valid FRTOL.

Extension of Instrument Rating

To add another aeroplane type, the applicant passes the applicable instrument flight test on that type within the 6 months before applying for the extension.

Privileges

A successful test on a single-engine aeroplane not above 5,700 kg permits instrument privileges on all single-engine aeroplanes within that mass category entered in the aircraft rating. A test on a multi-engine aeroplane not above 5,700 kg permits privileges on all multi-engine aeroplanes within that category and on entered single-engine aeroplanes. For a multi-engine aeroplane above 5,700 kg or a transport aeroplane, the privilege is limited to the type on which the Instrument Rating Flight Test was completed satisfactorily.

Logging flight time

EntryCredit principle from Bali
Solo flightCredited in full to the pilot flying solo.
Co-pilot timeCredited only to the percentage allowed for the licensing purpose being claimed.
Supervised commandCredited only when the co-pilot performs qualifying pilot-in-command duties under the required supervision.
Student pilot-in-commandLogged by the student as SPIC with the instructor named in remarks. It is not also logged by the instructor as the instructor's own flight time.
Simulator or ground instrument timeCredited only within the maximum allowed by the particular licence or rating requirement.

A practical privilege check

  1. Is the licence document valid and does its grade permit the intended role?
  2. Is the required aircraft class or type entered?
  3. Is the medical class valid for the operation and age?
  4. Are Night, Instrument and Instructor Ratings valid where needed?
  5. Are take-off, landing, route-check, proficiency-check and recent-flight requirements current?
  6. Is the FRTOL current when aircraft radio operation is required?
Work from role to evidenceStart with the intended role and operation, then prove licence, rating, medical and currency. Do not begin with an unexpired licence card and assume everything else follows.